Welcome to OSS
Helping organisations digitise, store, manage and protect business-critical information.
For more than two decades, OSS has supported organisations across the public and private sectors with secure document scanning, archive storage, Scan on Demand services, Subject Access Request support, AI-powered document processing, electronic document management systems and secure destruction services.
Whether you’re managing a paper archive, implementing a digital transformation programme or looking to improve access to information, we provide practical, secure and compliant solutions tailored to your organisation.
Managing Information Throughout Its Entire Lifecycle
Document scanning remains at the heart of what we do, but effective information management extends far beyond converting paper into digital files.
Many organisations face increasing challenges around document storage, compliance, information accessibility, data security and digital transformation. Physical records continue to grow while regulatory requirements become more demanding and employees expect instant access to information.
OSS provides a complete range of information management services designed to help organisations reduce risk, improve efficiency and unlock greater value from their information.
From secure storage and retrieval to digitisation, intelligent document processing and secure destruction, we help organisations take control of information at every stage of its lifecycle.
Comprehensive Information Management Solutions
Document Scanning
Convert paper records into searchable digital files that are easier to access, manage and protect. From personnel files and medical records to invoices, historical archives and engineering drawings, we deliver secure, accurate and scalable digitisation services.
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Records Storage
Free up office space and protect valuable records with secure off-site archive storage. Our managed storage solutions ensure your documents remain safe, organised and accessible whenever required.
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Subject Access Request Services
Reduce the administrative burden of SAR and information disclosure requests. We help organisations locate, retrieve, digitise and prepare records efficiently and securely.
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AI OCR & Data Extraction
Transform documents into searchable, usable business data like clinical summaries. Our advanced OCR and AI-powered document processing solutions improve searchability, automate indexing and support data-driven decision-making.
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Electronic Document Management Systems
Store, manage and retrieve information securely through a centralised document management platform designed to improve accessibility, collaboration and governance.
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Secure Shredding & Destruction
When retention periods expire, confidential information must be destroyed securely. Our destruction services provide a compliant end-of-life solution for sensitive records.
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Why Choose OSS?
Over 20 Years of Expertise
We’ve spent more than two decades helping organisations manage information more effectively.
End-to-End Solutions
From archive storage to digitisation, retrieval, management and destruction, we offer a complete information management service.
Trusted Public Sector Supplier
Our framework appointments demonstrate our capability to support public sector and highly regulated environments.
Security First
Information security is embedded into every stage of our operation through certified processes and robust controls.
Flexible Service Delivery
Whether you require a one-off project or ongoing support, our solutions can scale with your organisation’s requirements.
Personal Service
Unlike many national providers, clients benefit from direct access to experienced specialists who understand their organisation and objectives.
Accreditations and Certifications
The Foundation of Digital Transformation
For many organisations, the journey towards better information management starts with document scanning.
Physical records can consume valuable space, slow down business processes and make information difficult to access. By converting paper archives into structured digital records, organisations can improve productivity, enhance compliance and make information available exactly when it is needed.
With over 20 years of experience, OSS has successfully delivered document scanning projects of every size, from small departmental archives to large-scale digitisation programmes involving millions of records.
We provide:
- Bulk document scanning
- Lloyd George scanning
- Medical records scanning
- Archive digitisation
- Large format scanning
- OCR and searchable PDF creation
- Intelligent indexing and data capture
- Secure collection and transportation
From Storage to Secure Destruction
Information does not exist in isolation. It moves through a lifecycle that requires careful management at every stage.
By managing the complete lifecycle, we help organisations reduce administrative burden, improve efficiency and maintain compliance.
Store
Secure archive storage for physical business records.
Retrieve
Fast retrieval services when information is required.
Digitise
Professional document scanning and indexing.
Manage
Centralised document management solutions.
Access
Instant access to information across your organisation.
Extract
AI OCR and data extraction services.
Destroy
Confidential and compliant destruction of records.
Security, Quality and Compliance Built Into Every Service
When entrusting a partner with sensitive information, confidence matters.
Our certifications, accreditations and approved framework status demonstrate our commitment to information security, quality management, business continuity and regulatory compliance.
Whether working with NHS Trusts, local authorities, housing providers, legal firms or commercial organisations, our accredited processes ensure information is managed securely and responsibly.
Accreditations
- ISO 27001 – Information Security Management
- ISO 9001 – Quality Management Systems
- ISO 22301 – Business Continuity Management
- BS 10008 – Evidential Weight and Legal Admissibility of Electronic Information
- Cyber Essentials Plus
- NHS Data Security & Protection Toolkit
- BSEN15713:2009
Frameworks
- DPS Lloyd George Digitisation Framework
- NHS SBS Document Management Services
- ESPO Document Management Solutions
- DPS Supported Businesses
- CCS RM6346 Framework
Frameworks We Are On
Trusted Across Public and Private Sectors
Our experience across highly regulated sectors means we understand the security, governance and accessibility requirements that modern organisations face.
OSS works with organisations across a wide range of industries, including:
- NHS & Healthcare
- Local Government
- Housing Associations
- Legal Services
- Financial Services
- Education
- Construction
- Engineering
- Manufacturing
- Professional Services
Ready to Take Control of Your Information?
Whether you’re planning a document scanning project, reviewing archive storage, implementing an EDMS solution or exploring AI-powered document processing, our team is ready to help.
For more than 20 years, organisations across the UK have trusted OSS to manage, protect and transform their information.
Read About the Work We've Carried Out
Giving NHS West & North London ICB Faster, Safer Access to Over One Million Patient Records
Read our case study
Public Services Delivery Scotland – Enabling Paper-Light GP Practices Across Scotland
Read our case study
OSS and NHS Ayrshire & Arran – Off-Site Storage and Scanning
Read our case study
OSS & NHS Greater Manchester Lloyd George Record Digitisation
Read our case study
Some of the Companies We Work With
Hear What They Have To Say about On-Site Scanning
The Latest Industry News and Company Updates
Explore the latest trends in document management, industry updates, and company news. Stay informed about innovations, services, and solutions designed to enhance efficiency, improve compliance, and streamline your business operations.